How OCMS (“we”) use your information
Your privacy is important to us. We are committed to safeguarding the privacy of your information.
It is important that you read this privacy notice together with any other privacy notice we may provide on specific occasions when we are collecting or processing personal data about you so that you are fully aware of how and why we are using your data.
Data Controller
OCMS is the data controller and responsible for your personal data.
Why are we collecting your data?
We collect personal data to provide our programmes and activities, to monitor and assess the quality of our services, to fulfil our purposes as a charity and to comply with the law. In legal terms this is called ‘legitimate interests’. When it is required, we may also ask you for your consent to process your data. We do not share your information with others except as described in this notice.
The categories of information that we may collect, hold and share include:
- Personal information (such as name, telephone number, address and email address)
- Characteristics (such as gender, marital status, language, date of birth)
- Special categories of personal data (such as your religious beliefs, or racial or ethnic origin)
Storing your data
We will only retain your personal data for as long as necessary to fulfil the purposes we collected it for, including for the purposes of satisfying any legal, accounting or reporting requirements.
We hold your data for varying lengths of time depending on the type of information in question but in doing so we always comply with Data Protection legislation. Details of retention periods are available in our retention policy which you can request by contacting us at dpo@ocms.ac.uk
Security of your data
We have put in place appropriate security measures to prevent your personal data from being accidentally lost, used or accessed in an unauthorised way, altered or disclosed. In addition, we limit access to your personal data to those employees or trustees who need to know. They will only process your personal data on our instructions.
We have put in place procedures to deal with any suspected personal data breach and will notify you and the ICO where we are legally required to do so.
Who do we share your information with?
We will not share your information with third parties without your consent unless the law requires us to do so.
Requesting access to your personal data
Under Data Protection legislation, you have the right to request access to information about you that we hold. To make a request for your personal information contact us at dpo@ocms.ac.uk
You also have the right to:
- object to processing of personal data that is likely to cause, or is causing, damage or distress
- prevent processing for the purpose of direct marketing
- object to decisions being taken by automated means
- in certain circumstances, have inaccurate personal data rectified, blocked, erased or destroyed; and
- claim compensation for damages caused by a breach of the Data Protection regulations.
For further information on how your information is used, how we maintain the security of your information and your rights to access information we hold on you please contact the Chief Operating Officer at ocms@ocms.ac.uk.
If you have a concern about the way we are collecting or using your personal data, you should raise your concern with us in the first instance or directly to the Information Commissioner’s Office at https://ico.org.uk/concerns/
Contact:
If you would like to discuss anything in this privacy notice, please contact us at : dpo@ocms.ac.uk
OCMS Use of Cookies
Cookies are small pieces of text used by a Web server to facilitate the communication between itself and an end-user’s browser. They are stored on the end-user’s computer and the browser passes them to the Web server each time that the browser requests a page. They are not harmful in themselves but EU legislation requires that site owners inform their users of the purpose of all cookies that are set by their site so that users may give their informed consent to their use. By continuing to browse the OCMS site you are giving your implied consent to the following cookies:
| Cookie Name | Cookie Category | Description | Duration |
| wordpress_ | 2 | WordPress cookie for a logged in user. | session |
| wordpress_logged_in_ | 2 | WordPress cookie for a logged in user | session |
| wordpress_test_ | 2 | WordPress cookie for a logged in user | session |
| wordpress_test_cookie | 2 | WordPress test cookie | session |
| wp-settings- | 1 | WordPress also sets a few wp-settings-[UID] cookies. The number on the end is your individual user ID from the users database table. This is used to customize your view of admin interface, and possibly also the main site interface. | 1 year |
| wp-settings-time- | 2 | WordPress also sets a few wp-settings-{time}-[UID] cookies. The number on the end is your individual user ID from the users database table. This is used to customize your view of admin interface, and possibly also the main site interface. | 1 year |
| PHPSESSID | 1 | To identify your unique session on the website | session |
| SESS | 1 | To ensure that you are recognised when you move from page to page within the site and that any information you have entered is remembered. | session |
| __utma | 2 | This cookie keeps track of the number of times a visitor has been to the site pertaining to the cookie, when their first visit was, and when their last visit occurred. Google Analytics uses the information from this cookie to calculate things like Days and Visits to purchase. | permanent |
| __utmb | 2 | __utmb is a Google Analytics cookie. It takes a timestamp of the exact moment in time when a visitor enters a site. | session |
| __utmc | 2 | __utmc takes a timestamp of the exact moment in time when a visitor leaves a site. | 30 mins |
| __utmz | 2 | Keeps track of where the visitor came from, what search engine you used, what link you clicked on, what keyword you used, and where they were in the world when you accessed a website. This cookie is how Google Analytics knows to whom and to what source / medium / keyword to assign the credit for a Goal Conversion or an Ecommerce Transaction. | 6 months |
We use Google Analytics to help us understand how our site is used: which pages are popular, which sites “refer” people to our site, which browsers we must support, which countries our users are in. All of this information can be retrieved from what your browser sends to the Web server but none of it is personally identifiable. We use Google Analytics – a third party online – to help us understand this information. An overview of Google privacy policy can be found here: http://www.google.co.uk/intl/en/analytics/privacyoverview.html
Your acceptance of our cookies is implied by your use of the site. We must therefore show a clear message that this is the case to all new users of the site. If you do not want to see the cookie warning message every time you visit the site, we must set a cookie on your computer to show that you have made this choice, otherwise your browser will appear to be a new user.
